Frequently Asked Questions

You can find this information @ https://www.qmul.ac.uk/finance/intranet/sections/financial-accounting/charity-and-company-details/

Full guidance on VAT can be found @ https://www.qmul.ac.uk/finance/intranet/vat/

Please contact Accounts Payable team. Contact details can be found @ https://www.qmul.ac.uk/finance/intranet/sections/accounts-payable/contacts/

We review all suppliers on a quarterly basis and deactivate where there has been no activity (PO/ invoices) for a period of 18 months. This is to ensure that we maintain a cleansed system and also ensure we do not engage suppliers where details may have changed. This can include suppliers who have gone into administration, changed bank details, changed names etc.

In this instance and if you still require this supplier, please raise a New Supplier Request via Agresso. 

Procurement Procedures provides details of the thresholds that apply when spending on goods, services and works.

When procuring we need to ensure value for money is achieved. This is a consideration of quality and price. If the highest priced quotation fully meets requirements and the others don’t, then you can raise the requisition and procurement will review. Please ensure that this is clearly detailed (with reasons) in the requisition.

In the instance where all 3 quotations equally meet requirements, you should be progressing with the lowest priced quote.

Yes, there are contracts which have been put in place further to competition and assurance of value for money. 

1. Commercial protection for Queen Mary – The PO includes Terms and Conditions, which ensure that suppliers provide compliant and fit for purpose goods / services, and the terms are in place to protect Queen Mary in the event of a dispute with the Supplier.
2. The approvals are in line with Queen Mary scheme of delegation. This ensures that the correct approvals are obtained prior to any purchasing.
3. Ease of payment to suppliers once invoices are received, as the PO number should always be quoted. Queen Mary operates a NO PO NO PAY system.
4. Fraud Prevention – A PO ensures that the risk of Fraud is reduced / mitigated and helps to identify genuine and fraudulent orders.
5. Budgeting and accruals to be accurately recorded and managed.

Please attach all quotations, and any other supporting information. This will ensure quick approval and avoid any delays.

Please refer to the details steps by steps guidance.

You can check this using the workflow enquiry on requisitions via agresso.

Please attach documentation with indicative calculations.

The supplier ID may be invalid or may not be within the group to raise orders against. Please raise a new supplier request.

You can contact the current task owner/ approver and request for the requisition to be rejected.

You can check the status of the requisition via workflow enquiry.

Please contact the Agresso team via IT helpdesk.

Please contact and inform the supplier.  Provide the supplier with the correct PO.

Please contact the Agresso team via IT helpdesk to cancel the PO.

Please raise a new requisition and attach the invoice as supporting information.

Yes, there is. Please refer to import and export.