About Accounts Payable

The Accounts Payable section is responsible for all payments to suppliers in respect of goods and services, and for reimbursement of travel expenses.

Our responsibilities are to ensure payments are made in a timely and accurate manner, that the needs of our customers are met and that the service is of a high quality and customer focused.

Accounts Payable team objective

• Ensure all college expenditure has been authorised by the appropriate departmental signatory.
• Process and pay invoices, expenses within the payment terms deadline.
• Ensure that all other internal controls relating to processing expenditure have been observed in line with the university’s financial regulations

Accounts Payable critical processes

• Scanned/labelled Invoices are received from the departments and Institutes within Queen Mary University of London and then processed.
• Processing of staff travel and subsistence reimbursement & recharge of purchasing cards expenditure to departments.
• Suppliers’ payments within payment term deadline.
• Dealing with supplier’s queries promptly and efficiently.
• Reconciliation of key supplier statements.
• Amending suppliers’ details on the Agresso System

The Accounts Payable Section team and their main duties

• Accounts Payable Manager - Setting up and amending supplier’s details, day to day management of accounts payable team.
• Accounts Payable Supervisor – All foreign currencies payments, weekly cheques, BAC’s run & Bank reconciliations.          
• 8 Accounts Payable Assistants – Staff expenses payments, purchasing card reconciliation -Processing of scanned and labelled invoices, dealing with suppliers’ queries, reconciling of key suppliers statements -Management of incoming correspondence, scanning of invoices,