Policies by category
The page includes the approved policies of the University, which are currently in operation.
All policies are required to be included here for ease of reference for staff and students. Most policies are also available to the public. If you wish to add a policy document here, get in touch with us.
Policies should include information on their approval and provide a point of contact in the policy information section at the end of the policy.
For previous versions of policies please refer to the archived policies page.
Our policies
Teaching, learning and assessment
Academic Regulations
Assessment Handbook
Academic integrity and misconduct
- Academic Integrity and Misconduct Policy 2024-2025 [PDF 177KB]
- Administrative Appeals Policy 2024-2025 [PDF 83KB]
Academic appeals policies
Other
- Assessment and Feedback Strategy 2024-25 [PDF 200KB]
- Enhancing Support for Students' Fitness Policy [PDF 179KB]
- Interruption of Study Policy [PDF 78KB]
- Peer Observation Policy [PDF 176KB]
- Peer Observation of Teaching Pro-Forma [DOC 37KB]
- Principles of Academic Degree Programme Design [PDF 104KB]
- Professional Capability Committee and Fitness to Practice Regulations 2024-2025 [PDF 239KB]
- Professional Capability and Fitness to Practise Regulations [PDF 197KB]
- Queen Mary Academic Credit Framework [PDF 205KB]
- Code of Practice on Free Speech (Please find under Governance, Risk and Compliance section)
Student experience, wellbeing and support
Discipline and Complaints
- Code of Student Discipline [PDF 219KB]
- Procedures for dealing with Complaints about the Students' Union [PDF 231KB]
- Student Complaints Policy 2024-2025 [PDF 155KB]
- Student Complaints Policy 2023-24 [PDF 160KB]
- Student Discipline Policy 2024-2025 [PDF 213KB]
Student wellbeing and support
- Advice and Counselling Service policies and procedures
- Alcohol and drugs resources and support
- Bursaries, grants and scholarships policies
- Safeguarding
- Safeguarding Policy [PDF 629KB]
- Student Learning Engagement Policy [PDF 196KB]
- Suicide Safer University strategy [PDF 214KB]
Student conduct and behaviour
- Dignity at Work and Study General Guidance [PDF 465KB]
- Relationships between Staff and Students Policy [PDF 194KB]
- Students' Union Code of Practice [PDF 1,475KB]
- Library Regulations [PDF 108KB]
Student fees and terms and conditions
Other student experience
Research
- QMUL and Barts Health NHS Trust Joint Research Management Policies
- Citation Policy [PDF 28KB](to be updated in 2025-26)
- Research-Degrees-Code-of-Practice-2024-25 [PDF 352KB]
- Editorial Assistance Policy [PDF 87KB]
- Intellectual Property Policy [PDF 167KB]
- Commercialisation and Benefit Sharing Policy [PDF 240KB]
- Spinout Good Practice Statement [PDF 91KB]
Information governance and technology (IT)
- IT Policies
- All staff email policy [PDF 15KB]
- Archives Appraisal Policy [PDF 635KB]
- Data Protection Policy [PDF 268KB]
- Freedom of Information
- Right to Privacy and the Monitoring of Data [PDF 156KB]
- Learner Engagement Analytics Action Policy [PDF 74KB]
- Learner Engagement Analytics Governance Documents [PDF 266KB]
- Records Retention Policy [PDF 235KB]
- Statement of Public Task
Please note some IT policies will be updated in 2025-26 academic year.
Admissions 2025-26
- Admissions Policy 2025-26 [PDF 560KB]
- Admissions Policy for Undergraduate Programmes in Medicine and Dentistry 2025-26 [PDF 562KB]
- Admissions Policy for Undergraduate Programmes in Medicine MBBS Malta 2025 [PDF 365KB]
- Admissions Under 18 Policy 2025-26 [PDF 420KB]
- Admissions Appeals and Complaints Policy 2025 [PDF 340KB]
- Admissions Student Immigration Policy 2025 [PDF 851KB]
- Admissions Reference Policy 2025-26 [PDF 845KB]
- Accreditation of Prior Learning policy [PDF 1,004KB]
- English language Policy for courses delivered Onsite at any Queen Mary campus - revised for 2025 entry [PDF 311KB]
- English Language Policy for courses delivered by Distance Learning mode and Short Courses - revised for 2025 entry [PDF 335KB]
- English Language Policy for PGR Associate students enrolling for less than 6months [PDF 314KB]
- Student Transfer Policy 2025-26 [PDF 850KB]
- FMD Incoming Electives Refund Policy [PDF 365KB]
- FMD Criminal Conviction Policy 2025-26 [PDF 359KB]
- Degree Apprenticeship Admissions Policy [PDF 333KB]
- General Terms and Conditions 2025-26 [PDF 211KB]
- Declaration of Criminal Convictions and Proceedings (Applicant) Policy [PDF 149KB]
Finance
- Capital Expenditure Policy [PDF 211KB]
- QMUL Investment Policy [PDF 71KB]
- Financial Regulations [PDF 603KB]
- Procurement Procedures
- Register of Hospitality, Gifts, Donations & other similar activities (link)
- Scheme of Delegation of Financial Authority [PDF 238KB]
- Standards of Business Conduct [PDF 268KB]
- Treasury Management Policy [PDF 163KB]
- Travel and Expenses Policy [PDF 403KB]
- Criminal Finances Act 2017 [PDF 327KB]
- Anti-Bribery and Corruption Policy [PDF 379KB]
- Anti Money Laundering Policy [PDF 704KB]
Human Resources (HR) and Employment
- Human Resources Policies and Procedures
- Relationships between Staff and Students Policy [PDF 195KB]
- Dignity at Work and Study General Guidance [PDF 465KB]
- Recruitment and Selection Policy
- Relocation Policy and Procedure [PDF 339KB]
- Contracts of Employment (Key Concepts)
- Honorary and Visiting Status and Titles Policy and Procedure
- Probation Code of Practice
- Attendance Policy and Procedure
- Sabbatical leave
- Secondment Policy (TBC)
- Special Leave Policy
- Maternity and other family leave provisions Code of Practice
- Flexible Working Policy
- Hybrid Working Policy
- Grievance Resolution Policy and Procedure
- Discipline Policy and Procedure
- Capability Policy and Procedure
- Reorganisation, Redundancy and Redeployment Policy and Procedure
- Other Potential Dismissals Code of Practice
(Please note: A Code of Practice has the same status as a Policy)
Estates, Environment, Health and Safety
Estates & Environment
- Car Parking Permit Scheme [PDF 160KB]
- CCTV Policy [PDF 376KB]
- Incident Management Plan [PDF 2,898KB]
- Sustainability Action Plan and Policies
Health and Safety
- Health and Safety Policy [PDF 245KB]
- Smoking Policy [PDF 283KB]
- Risk Assessment Policy [PDF 303KB]
- Health and Safety Competency and Training Policy [PDF 225KB]
- Accident and Incident Management Policy [PDF 199KB]
- First Aid Policy [PDF 207KB]
- Manual Handling Policy [PDF 211KB]
- Artificial Optical Radiation Policy [PDF 262KB]
- Chemical Safety Policy [PDF 295KB]
- E Cycle Storage and Charging Policy [PDF 211KB]
- Health Surveillance Monitoring Policy [PDF 257KB]
- Lone Working Out of Hours Working Policy [PDF 250KB]
- Audit and Inspection Policy [PDF 219KB]
- Ionising Radiation Policy [PDF 557KB]
- Working with Biological Hazards Policy [PDF 628KB]
- Event Safety Policy [PDF 404KB]
- Genetic Modification Policy [PDF 3,011KB]
- Personal Protective Equipment (PPE) Policy [PDF 319KB]
- Display Screen Equipment (DSE) Policy [PDF 297KB]
- Occupational Health Procedures
Communications, partnerships, fundraising, and library
Governance, compliance and risk
- Conflict of Interest Policy [PDF 114KB] (for Council members)
- Fit and Proper Person Declaration [PDF 107KB]
- Regulations on Official Dress [PDF 86KB]
- Delegation Framework [PDF 488KB]
- Fraud and Corruption Policy [PDF 304KB]
- Risk Management Policy [PDF 218KB]
- Whistleblowing Policy [PDF 145KB]
- Code of Practice on Free Speech [PDF 125KB]