The Skilled Worker visa is the primary route for skilled international workers to enter the UK. Much like it's predecessor, the Tier 2 visa, this route is sponsored and the University must meet certain requirements before we can offer an individual sponsorship.
All recruitment must be in line with the Queen Mary's recruitment and selection policy. All post should be advertised for at least 14 days and evidence of the shortlisting and interview process must be uploaded to Oleeo before an offer is authorised.
In order to apply for a Skilled Worker visa the individual will require a Certificate of Sponsorship (CoS). This is an electronic document issued by the Home Office. It is the responsibility of the hiring department, not the individual, to request a Certificate of Sponsorship from Human Resources.
All requests will be assessed by HR to ensure that both the role and the individual are eligible for a sponsorship under the Skilled Worker visa route. Only once these criteria are satisfied can a CoS be processed.
HR assess requests for CoS once a week, each Thursday. If the request satisfies the compliance panel then a CoS can be issued:
Those who are eligible for sponsorship will be provided with a Certificate of Sponsorship for the duration of their appointment, up to a maximum of 5 years.
There is no limit to the time that can be spent sponsored under the Skilled Worker visa, but individuals may be eligible to apply for settlement in the UK after 5 years of continuous residence in the UK.
Sponsored individuals cannot commence employment until they have successfully applied for a Skilled Worker visa.
It's important for hiring manager to know that most roles at QM are eligible for Skilled Worker Visa sponsorship. Below is an overview of the requirements for sponsorship under the Skilled Worker route, which will help you understand more whether the role qualifies for sponsorship.
Before sponsorship can be considered the job must be assessed to ensure that it meets the genuine vacancy test.
A genuine vacancy is when the:
The Home Office will consider a role to not be a genuine vacancy where:
It is essential that all jobs meet these requirements before sponsorship is considered, a breach would put Queen Mary at risk of losing its sponsorship license.
It is essential that the job profile accurately reflects the requirements of the role, and that the applicant's qualifications, skills and experience meet the selection criteria that have been detailed.
It is not possible to sponsor an applicant who does not hold the qualifications that have been listed as essential in the job profile. If the individual is currently undertaking an essential qualification HR must be assured that they will have completed and been awarded the qualification before their start date at the latest.
The role must be considered to be skilled to at least A-Level or equivalent (Regulated Qualification Framework level 3 or above).
The Home Office maintains a list of occupations for which sponsorship can be provided, these occupations are listed in Appendix: Skilled Occupations.
The main duties detailed on the job profile for the role are compared to this list to identify the correct occupation. It is not based on the job title, but the actual activities the role will entail. Human Resources will be able to confirm the standard occupational classification (SOC) code that is appropriate for any particular role.
A copy of the job profile should be provided to Human Resources before a role is advertised to enable an assessement of its suitablilty for sponsorship. Hiring managers are not expected to review all the codes, but their input may be requested. Human Resources will make the final decision on what code is appropriate to ensure consistency across the University.
An offer of employment should not be made to an individual who may require sponsorship until Human Resources have confirmed that both the role and the individual are eligible for sponsorship.
The below is provided for information only, though it is expected that most jobs will meet the above salary requirements there may be a need to consider the option of using tradeable points.
Human Resources will raise and discuss these issues when reviewing any applications where tradeable points may need to be relied on.
Each SOC code has a “going rate” that is based on Annual Survey of Hours and Earnings (ASHE) data. Each salary listed in Appendix: Skilled Occupations is based on a 39-hour working week which may be pro-rated for other working patterns.
The salary paid must be meet the greater of the minimum salary threshold, £38,700, or the “going rate” for the chosen SOC code.
It is possible to pay between 70% and 90% of the usual “going rate” for a job. The salary payable must be at least £30,960 per year and one of the following criteria must be met:
The Government maintains a Immigration Salary List allowing UK-based employers to recruit skilled overseas nationals on a salary below the general threshold. If the job is on the Immigration Salary List, a salary of 80% of the job’s usual “going rate” can be paid.
Individuals can be sponsored as a ‘New Entrant’ for up to a maximum of 4 years if
New Entrants must be paid 70% of the "going rate" or £30,960 per year, whichever is higher.
Only select jobs will be able to make use of the relevant PhD salary discount. If your job is on this list and the salary is less than the required minimum then you will need to provide details of how the individual’s PhD is relevant to the role.
Only guaranteed basic gross pay can be relied upon to meet the salary requirements. Allowances cannot be included.
It can be more difficult for sponsorship to be provided for part-time appointments. The part-time salary must meet the absolute minimum salary threshold of £38,700, £30,960 for a new entrant, or £34,830/£30,960 if tradeable points are available. Please do get in touch with Human Resources to discuss specific cases.
From 21 May 2021 the Academic Technology Approval Scheme (ATAS) will be extended from students to cover academics and researchers.
ATAS is for security clearance from the UK Foreign, Commonwealth and Development Office (FCDO) for researchers working is subjects where the employee’s knowledge could be used in programmes to develop Advanced Conventional Military Technology (ACMT), weapons of mass destruction (WMDs) or their means of delivery.
Academics and researchers in certain science subjects, mathematics, engineering, technology or medicine who require sponsorship under the Skilled Worker route to work in the UK may need an Academic Technology Approval Scheme (ATAS) clearance certificate.
Nationals of EU countries, the European Economic Area (EEA), Australia, Canada, Japan, New Zealand, Singapore, South Korea, Switzerland or the United States of America do not need an ATAS certificate.
Please note that when an ATAS certificate is required, an application for a certificate must be made before Queen Mary can issue a Certificate of Sponsorship.
Find out more about the subjects and occupations that are affected by the scheme on our ATAS Pages.
There are two types of Certificates of Sponsorship (CoS):
The University must make an appliciation to the Home Office for a defined CoS when you wish to employ an individual who is not based in the UK.
Application Process
HR will make an application to the Home Office for a defined CoS on your behalf. Once submitted a CoS application will be assessed by the Home Office. Assessment decisions are made on Monday, Wednesday and Friday each week.
The University may issue an undefined Certificate of Sponsorship where you wish to employ an indiviual who is based in the UK in an eligible visa category.
We can issue an undefined CoS in the following circumstances:
*Please note: where an individual is making a change of employment application, in either of the above scenarios, they cannot start the new job until their Skilled Worker visa has been issued.
The University has an annual fixed allocation and can make a CoS application at any time. All necessary documents pertaining to sponsorship should be sent to HR to ensure that a timely application can be made.
If sponsorship is required Human Resources will send a Certificate of Sponsorship application form to the hiring manager.
The Skilled Worker CoS application form, which must be fully completed and submitted to Human Resources, lays out the required information and documentation that will allow the University to demonstrate to the Home Office that the requirements of sponsorship have been met. Incomplete application forms will be rejected and returned, this will delay the sponsorship process.
Please Note: The information requested is essential for the sponsorship process. Incomplete forms will be returned.
Once Human Resources are satisfied all the Home Office requirements have been met, a Skilled Worker Certificate of Sponsorship (CoS) will be issued for the duration of the contract, up to a maximum of 5 years in the first instance.
During sponsorship it is important that any changes to a Skilled Worker visa holders employment is reported to Human Resources.
Requests for Certificates of Sponsorship are assessed by HR on a weekly basis, each Thursday.
There are costs associated with sponsoring any individual which are payable by the hiring department.
Please Note: The cost of sponsorship is not a valid reason to reject an individual for a position. All candidates should be assessed on the merit of their application alone. Rejection of a candidate on the basis of cost would leave the University open to a claim of indirect discrimination under the Equality Act (2010).
From 26 February 2022, nationals from countries who have ratified the Council of Europe’s Social Charter of 1961 will no longer be exempt from the £239 fee for a Certificate of Sponsorship. Further information on CESC nationals is available at: www.gov.uk/government/publications/fee-arrangements-for-cesc-nationals/fee-arrangements-for-cesc-nationals
You will be exempt from the ISC if:
Application processing times will depend on where the application is being made but processing times can take up to 8 weeks. Applicants will need to submit an online application and prove their identity either in person for non-EEA nationals or via an official app for EEA nationals.
Once the individual has applied online, proved their identity, and provided their documents, they'll usually get a decision within 3 weeks.
An application may take longer, for example because:
Once the individual has applied online, proved their identity, and provided their documents, they'll usually get a decision within 8 weeks.
The Home Office requires all organisations that sponsor employees, including the Queen Mary, to keep certain records and report particular changes to them.
While the sponsored individual has a duty to keep the University updated, the University also has a duty to maintain these details and report any changes. As the manager of a sponsored worker, you are responsible for ensuring that the University is meeting our reporting and recording duties as described below:
Please ensure that you (or the sponsored employee that reports to you, where appropriate) tell Human Resources immediately if:
The University must also keep up-to-date records of sponsored individuals’ contact details and when they are absent from work, which means that we need you to:
Failure to comply with this could result in our licence being revoked, suspended or downgraded to a B-rating, and/or a reduction to the number of CoS the University is allowed to assign.
If the University loses its licence, it will no longer be able to sponsor individuals as Skilled or Temporary Workers under the points-based immigration system and all existing sponsored employees would have their leave curtailed.
Some jobs require the applicant to provide an overseas criminal record certificate as part of the visa application. A criminal records certificate will need to be provided for those applying from outside the UK who are being offered a job working in:
Those teaching in Higher Education will not require a criminal record certificate.