Pay Dates

The University agree to pay staff under their terms and conditions on a set day each month.  Salaries are paid monthly by credit transfer into a bank or building society account. All payments are made subject to compliance with legislation and regulations for deductions from pay. Payment is on the 24th day of each month or on the previous Friday if the 24th occurs on a Saturday or Sunday. Payment is made for the whole calendar month (i.e. three weeks in arrears and one week in advance). December salaries are usually paid earlier in the month.

Depending upon the type of contract, the individual will either receive a printed payslip or will log onto My HR to print their own.  Payslips will be ready to print each pay day.

The HR department must work to a very tight time scale to ensure that the 7,000 College staff receive the correct amount due to them each month on the above pay dates.  Therefore we require departments to provide us with information on time so we do not jeopardise any payments to staff.

The time whereby information should be submitted to us are referred to as Department Cut-Off dates and is the date by which you should have your information in to the HR department.  These are usually the last working day before the month in which the payment is to be paid. (E.g. information to be included in the April payroll payment needs to be in the HR department by 31^st March of the same year).

Whilst we will do our best to process any information received after this time, because of the number of staff we are now paying each month, we cannot guarantee it.

DECEMBER 2024 AND JANUARY 2025 DEADLINES:

LIVE Advertising

• To guarantee placement of adverts on Jobs.ac.uk and the Queen Mary job vacancies page, all adverts must be approved on Oleeo at Tier 2 by 5pm on 9th December 2024.
• Please note that where discrepancies are identified, the Oleeo opportunity will be returned, and this may impact our ability to advertise roles within the deadlines.   

Recruitment payroll deadlines December and January

• December payday is 20 December 2024. 
• The departmental deadline for the December payroll is 5pm on 26 November 2024.  In order for staff to be paid in December, the following prerequisites must be met:
• Oleeo opportunity approved at Tier 2
• Pre-employment checks complete
• Start date booked
• The departmental deadline for the January payroll is 5pm on 17 December 2024. 

* Note new starters with a start date of 2nd January must have been completed their pre-employment checks and had the unconditional contract issued by 17 December.  This gives the individual the opportunity to review the contract, raise any queries and for these queries to be answered.

Contract variations payroll deadlines

• For staff to be paid in December 2024, the Oleeo Contract Variation request must be approved at Tier 2 by 29 November 2024.
• For staff to be paid in January 2025, the Oleeo Contract Variation request must be approved at Tier 2 by 20 December 2024.
• Timesheets will be paid for work done up to and including 2 December 2024

TATF and Bulk Engagements payroll deadlines

• For staff to be paid in December 2024, the Oleeo Bulk Engagement request must be approved at Tier 2 by 8 November 2024.
• For staff to be paid in January 2025, the Oleeo Bulk Engagement request must be approved at Tier 2 by 6 December 2024.

Certificates of Sponsorship (CoS) Packs

• The last CoS assessment board for the year will be on Thursday 12th December.  Please ensure that if you are making a CoS request in December for a start date in 2025, all necessary documentation is provided by 5pm on Monday 9^th December.
• Please ensure all visa reimbursement and loan claims forms are received by 5pm on 6^th December.
• The immigration team aim to answer and close all urgent email queries on or before the 20^th December.