Right to work checks of the indivdual's original documents must be completed before work commences.
All right to work checks barring a few circumstances will be completed via Oleeo and TrustID. All right to work checks will be overseen by HR before an unconditional contract is issued.
It is essential that you conduct right to work checks before any work is undertaken.
All right to work checks must be completed via Oleeo and using TrustID, however in some rare cases you may conduct a physical document check to establish a right to work.
The documents that can be accepted as evidence of right to work are set out in the Immigration (Restrictions on Employment) Order 2007. The eligible documents are divided into two distinct lists, List A and List B.
Only documents from these lists can be accept as evidence of a right to work. A link to Home Office checklist is below, please note that where it says current we cannot accept expired documents.
Acceptable evidence of a Right to Work
You need to check that:
All right to work checks must be signed and verified using the following statement
I [name] have undertaken a right to work check on [date]
HR will need to contact the Home Office to check an employee or potential employee’s immigration employment status if one of the following applies:
Application registration cards and certificates of application must state that the work the employer is offering is permitted. Many of these documents do not allow the person to work.
The Home Office will send the University a ‘Positive Verification Notice’ to confirm that the applicant has the right to work.
Oleeo and TrustID will undertaken a large part of the process for online document check – the information below is purely for information, and you will not necessarily complete all of the below steps
For an online right to work check (available in respect of those with a biometric residence permit, a biometric residence card or have status issued under the EU settlement scheme).There are three basic steps to conducting an online right to work check:
The individual will need to produce a share code to allow you to access their online record.
Please note that a present the Home Office are only issuing BRPs that are valid to 31 December 2024 even if the individual's permission of leave is longer. If you conduct both a physical and online check for the holder of a BRP you will notice this discrepancy in the end date of their visa.
The issue is due to the current encryption technology standards for BRPs which is due to be replaced in the coming years.
The end date listed on the online system (eVisa) is the correct end date will be the only way to evidence their status/visa. The Home Office will publish more information about this in 2024.
Further information: