MS Teams Guide

In Microsoft Teams, teams are groups of people brought together for work, projects, or common interests. Teams are made up of channels. Each channel is built around a topic, like “Team Events,” a department name, or just for fun. Channels are where you hold meetings, have conversations, and work on files together. A guide can be dowloaded here: MS Teams Guide [PDF 1,245KB]

Microsoft Teams Live Events is a webinar service allowing QMUL staff to create, produce and deliver online events to up to 10,000 audience members.

Quick Links

• Install Teams for Windows (you can install it on QMUL managed PC's & Laptop's without Administrator credentials)
• Install Teams for Mac OS
• Install Teams for Linux DEB or RPM
• Install Teams for Apple iOS & Android
• Getting Started with Teams
• End user training for Microsoft Teams

Online Microsoft Teams Training Recording

Microsoft Teams Live Events

For events that are anticipating over 300 users, this would need to be done as a Teams Live Event. Users wishing to use this service will need to request for Teams Live Events licensing via the Self Service Portal for the license to be assigned to them. Please make sure you request the service at least 5 working days before your planned online event.

This training video covers all aspects Teams Live Events: creation of the event, producer’s interface, presenter’s interface, audience experience, post event analytics and much more. We strongly recommend you practice using Live Events a few times, before your actual event. (You may need to log-in to Office 365 in order to watch the video)

Please note that IT Services cannot help with the actual production or delivery of your event. All aspects of organizing the event, sourcing Audio-Visual equipment, and operating the production interface, are your responsibility. We strongly recommend having more than one Producer nominated for your event, for resiliency.

Only those who create or produce an event require a Teams Live Events license. Those who just present do not require their own license.

Make sure you read the Live Events FAQs

Document Management – Compliance

Office 365 tools like Email, SharePoint, OneDrive and Teams offer extensive file sharing capabilities.

• Always consider information security, GDPR compliance and QMUL information classification, when uploading files to the cloud and sharing them with others.
• Please be aware that all staff need to remain compliant with GDPR and other relevant regulations when storing data. Individual research participant data and other sensitive data should therefore, not be transferred to SharePoint, OneDrive or MS Teams.

For further information on Data Governance Policy please refer to the relevant guide.

The associated processes and guidance documents can be found on the IT Services T&Cs and the Information Governance webpage.