Examination entry on MySIS is the formal process by which a student notifies Queen Mary of their intention to submit the thesis and be examined for the degree for which they are registered. Examination entry is also the process by which the title of the thesis is notified and approved. Completion of examination entry opens up the next stage of the MySIS form for nomination of examiners to be completed by the student's supervisor, usually the primary supervisor.
The process for examination entry and nomination of examiners is initiated by the student. The student completes part 1 of the online form. In MySIS please click the 'My Research Details' page on the top menu, and then the 'Progression and Examination' tab. The links to the form and guidance notes are displayed under the 'Examination' heading.
A student and their supervisor should discuss the appropriate timing of examination entry and the nomination of examiners to read the thesis and conduct the viva voce examination before the student completes their part of their form and before submitting your thesis.
The MySIS form should be completed at least three months before the proposed submission of the thesis. This will allow enough time for the Research Degrees Office to liaise with the supervisor, in cases where the board requires the replacement of an examiner (e.g., for lack of minimum examination experience or any conflict of interest).
The submission of the thesis must take place up to twelve months after examination entry. After twelve months, if the thesis has not been submitted, the examiners must be re-nominated and approved by the Research Degrees Board. A re-entry fee may be required.
A thesis cannot be sent to the examiners until the Board has approved the student's examiners.Only the Research Degrees Office can send the thesis to the examiners.
There are two examiners. The following two options will be considered by the Research Degree Programmes and Examination Board:
Either Model A
Or Model B
If nominating two external examiners, please enter the details of the lead examiner in the section for examiner 1 on the nominations form. Examiner 1 is the lead examiner who takes responsibility for completing the examination outcome form and returning to RDO the form and the examiners’ reports.
Examiners for MPhil, PhD, MD(Res), DrPS, DPsych and DClinDent normally fulfil the following criteria:
Candidates should pay particular attention to the declaration on the examination entry form. By signing this declaration and entering the examination, you authorise Queen Mary to make your thesis publically available on the open-access institutional e-repository, Queen Mary Research Online (QMRO), according to the conditions set out in the declaration. Please refer to the Library’s guidance on publishing e-theses for more details about the inclusion of your thesis in QMRO and the implications of this (for example about how it may affect future publication). You may indicate on the examination entry form that you wish to apply for restriction of access to your thesis for twelve months.
Examination entry and nomination of examiners are considered by the Research Degrees Programmes and Examinations Board. The board meets monthly to consider applications received in the preceding month, according to the schedule in the table below. The Research Degrees Office will inform your supervisor of the Board’s decision after the meeting.
Dates are subject to change. Please check for updates to this information.
If the Board does not approve your examiners, your supervisor will nominate an additional or alternative examiner, depending on the Board’s requirements. Your supervisor should nominate an alternative examiner using the MySIS task.
Find guidance and forms related to the research degree examiner process.