Skip to main content
Registry Services
  1. Registry Services
  2. Student information
  3. My studies
  4. My documents
  5. Documents at Queen Mary
  6. Third party submissions

Third party submissions

The Student Enquiry Centre is able to submit a range of graduate documents to third parties on your behalf, this page will guide you on the process.

 

Please be aware that the university is closed until Thursday 2nd January 2025. No emails or phone calls will be answered during this period and no eShop purchases will be processed by the Student Enquiry Centre. You are welcome to email us whilst we are closed and we aim to respond to you as soon as possible after we have reopened: studentenquiry@qmul.ac.uk

Information on Christmas Holiday Support for Students can be found here: https://www.qmul.ac.uk/student-experience/christmas-holiday-support-for-students/

-----------------


Throughout your studies and beyond into your professional career, you may be asked to enquire with us about how your documents may be sent onto another institution, organisation or employer. 

The Student Enquiry Centre, on behalf of Registry Services within Queen Mary is able to fulfil this for you, and are able to confirm a range of details as additional wording; should this be required as some outlined processes below may specify. All third party submissions would need to be paid for via the QMUL Eshop, but please note, we are not  able to submit a degree certificate on your behalf, as there may only be one in circulation at any one time. 

Please be advised, you must be awarded to receive an award letter, final transcript or graduate documentation more broadly. If you are not eligible for this, your order may be refunded for you.

Process guidance

From the drop down tabs below, you are able to see established third party submissions we frequently make through the Student Enquiry Centre.

This list is not exhaustive and we are happy to make external submissions outside of these, but they can provide insight into how our submissions work, information we may need to complete this for you, and how to provide us with supplementary documents that may need to act as a cover letter to the submission. 

World Education Services (WES)

There are two methods that Queen Mary graduates can use to share their documents with WES, please read the guidance below and choose one option. For MBBS graduates, please contact your school to request this service. For Research students, please contact the Research Degrees Office.

Queen Mary University of London and World Education Services (WES) have an established process through which digital copies of transcripts can be sent to WES directly from Queen Mary. A WES Academic Records Request form is not required. 

Please follow the instructions below: 

  1. Order and pay for your Digital transcript through our EShop page. 
  2. In your order (under "Additional Information Required"), please state that your digital transcript is to be sent to WES and include your WES reference number. 
  3. We aim to process your order within 10 working days; all WES orders will be sent to submit@wes.org and your email address will be copied in for your reference. 

Please check that you are HEAR eligible should you wish to use this option. 

Your HEAR Reports are stored on the Gradintelligence platform, these can be shared directly with WES and not require further verification from Queen Mary University of London. 

The procedure for sharing your document is as follows:  

  1. Log into your account via the Gradintelligence platform.
  2. On the homepage, you will need to select the ‘Share’ option next to your chosen document. 
  3. This will take you into a ‘Share Document’ screen. Complete each field to specify the share parameters and recipient information and click ‘Continue’.  
  4. When you wish to share your HEAR; you will note there is a small box of text to enter a message - ‘message to recipient’ - that will accompany your HEAR. Please ensure you enter your WES Number here.  Please see WES’s page for guidance on how to share your required documents electronically and which email to send them to. 
  5. Watch how to share your HEAR on the QMULOfficial YouTube channel. 

Law School Admissions Council (LSAC)

As part of the LSAC process, Queen Mary University of London can send LSAC a copy of your hardcopy transcript, along with a cover form (called "Transcript Request Form") which LSAC provides.

Please follow the instructions below: 

  1. Make sure you have an electronic copy of LSAC's "Transcript Request Form" with your personal details and LSAC account number on it (LSAC should provide this). 
  2. Order and pay for your Hardcopy transcript through our EShop page. 
  3. In your order (under "Additional Information Required"), please state that your hardcopy transcript is to be sent to LSAC, include your LSAC reference number and state that you will email studentenquiry@qmul.ac.uk with the “Transcript Request Form”.  
  4. Once your order has been completed, please send an email to studentenquiry@qmul.ac.uk with a copy of your LSAC "Transcript Request Form" attached and include your order number (beginning with "QML") in the email.
  5. We aim to process your order within 10 working days; all LSAC orders will be sent to the address below in a hard back envelope with a stamp/seal across the flap of the envelope. 

Law School Admission Council, LLM Credential Assembly Service, 662 Penn Street, Box 8511, Newtown, PA 18940-8511 USA

Please check that you are HEAR eligible should you wish to use this option. 

Your HEAR Reports are stored on the Gradintelligence platform, these can be shared directly with LSAC and not require further verification from the Queen Mary University of London. 

The procedure for sharing your document is as follows:  

  1. Log into your account via the Gradintelligence platform.
  2. On the homepage, you will need to select the ‘Share’ option next to your chosen document. 
  3. This will take you into a ‘Share Document’ screen. Complete each field to specify the share parameters and recipient information and click ‘Continue’.  
  4. When you wish to share your HEAR; you will note there is a small box of text to enter a message - ‘message to recipient’ - that will accompany your HEAR. Please ensure you enter your LSAC Reference Number here.  Please see the LSAC's page for guidance on how to share your required documents electronically and which email to send them to. 
  5. Watch how to share your HEAR on the QMULOfficial YouTube channel. 
  • Sometimes LSAC requires a letter of good standing or a breakdown of your course modules.

Please follow the instructions below: 

    1. Your department will need to write this for you and send directly to the LSAC.
    2. Please request this directly from your department; the Student Enquiry Centre does not produce or send this to LSAC. You can find a list of relevant contacts either on the contact page of your Academic School’s webpage or alternatively from a list of Student Support Officers.
  • LSAC may also ask you to provide your Degree/Class ranking or a written statement clarifying that we do not provide this. Queen Mary does not provide students with Degree/Class rankings; we are able to add an additional sentence to an Award Letter to clarify this. Please include this request in your order (under "Additional Information") if required.

New York Bar (NY Bar)

If you are applying to the New York State Board of Examiners for the Bar Examination (BOLE),The Student Enquiry Centre can send the below documents directly to the New York State Board of Examiners for the Bar Examination (BOLE) for graduate students. 

If you completed an LLB we will add the additional sentence to your award letter: "I can confirm that Queen Mary University of London LLB fulfils the academic educational requirements for admission to the practice of law in England & Wales." Please note there are no additional sentences for an LLM graduates. 

Please follow the instructions below: 

  1. Order and pay for a Hardcopy graduate pack through our EShop page.  
  2. In your order (under "Additional Information Required"), please state that this is to be sent to NY Bar and include your BOLE ID number.  
  3. We aim to process your order within 10 working days; all NY Bar orders will be sent to the address below in a hard back envelope with a stamp/seal across the flap of the envelope.  

The New York State Board of law examiners, Corporate Plaza, Building 3, 254 Washington Avenue Extension, Albany, NY 12203-5195, USA 

The Student Enquiry Centre can assist with completing and sending the form: "Application for Admission to Practice as an Attorney and Counselor-at-Law in the State of New York". We can complete this form and send directly to NY Bar.

Please follow the instructions below: 

  1. Make sure you have an electronic copy of the form and have completed the section “To be completed by Applicant”. 
  2. Order and pay for Postage through our EShop page. 
  3. In your order (under "Additional Information Required"), please state that this is for the NY Bar, include your BOLE ID number and state that you will email studentenquiry@qmul.ac.uk with the “Application for Admission to Practice” form.  
  4. Once your order has been completed, please send an email to studentenquiry@qmul.ac.uk with a copy of your “Application for Admission to Practice” form attached and include your order number (beginning with "QML") in the email.
  5. We aim to process your order within 10 working days; the form will be sent to the address stated in the form in a hard back envelope with a stamp/seal across the flap of the envelope.

The New York Bar may require a written statement, signed and submitted directly to the Board by Queen Mary, that you attended your course. Outlining all courses completed online or by distance education and all courses completed by regular classroom attendance.  

Please follow the instructions below: 

  1. Your department will need to write this for you and send directly to the NY Bar.
  2. Please request this directly from them; the Student Enquiry Centre does not produce or send this to the NY Bar. If you studied an LLB your department is the School of Law, if you undertook an LLM your department would be the Centre for Commercial Law Studies.

National Committee on Accreditation (NCA)

There are two methods that Queen Mary graduates can use to share their documents with NCA, please read the guidance below and choose one option.  For MBBS graduates, please contact your school to request for final transcripts and award letters to be sent. For Research students, please contact the Research Degrees Office.

As part of the NCA process, Queen Mary University of London can send NCA a copy of your hardcopy transcript. 

Please follow the instructions below: 

  1. Order and pay for your Hardcopy transcript through our EShop page. 
  2. In your order (under "Additional Information Required"), please state that your hardcopy transcript is to be sent to NCA and include your NCA reference number (if you have one).  
  3. We aim to process your order within 10 working days; all NCA orders will be sent to the address below in a hard back envelope with a stamp/seal across the flap of the envelope.  

National Committee on Accreditation
c/o Federation of Law Societies of Canada
Constitution Square
1700 – 340 Albert Street
Ottawa ON  K1R 7Y6

Please check that you are HEAR eligible should you wish to use this option. 

Your HEAR Reports are stored on the Gradintelligence platform, these can be shared directly with NCA and not require further verification from the Queen Mary University of London. 

The procedure for sharing your document is as follows:  

  1. Log into your account via the Gradintelligence platform.
  2. On the homepage, you will need to select the ‘Share’ option next to your chosen document. 
  3. This will take you into a ‘Share Document’ screen. Complete each field to specify the share parameters and recipient information and click ‘Continue’.  
  4. When you wish to share your HEAR; you will note there is a small box of text to enter a message - ‘message to recipient’ - that will accompany your HEAR. Please ensure you enter your NCA Reference Number here if you have one.  Please see the NCA page for guidance on how to share your required documents electronically and which email to send them to.
  5. Watch how to share your HEAR on the QMULOfficial YouTube channel. 

Hellenic National Academic Recognition Information Center (DOATAP)

After you have applied to DOATAP, they usually ask Queen Mary University of London to send them electronic copies of your Degree Certificate, Location of Studies Form and Transcript.

The Student Enquiry Centre can email your documents to DOATAP. For MBBS graduates, please contact your school to request for final transcripts and award letters to be sent. For Research students, please contact the Research Degrees Office.

Please follow the instructions below: 

  1. Order and pay for a Digital transcript through our EShop page. 
  2. In your order (under "Additional Information Required"), please state that your Digital Transcript is to be sent to DOATAP and state that you will email studentenquiry@qmul.ac.uk with a copy of your Digital/Scanned Degree Certificate and any form you have been given by DOATAP to complete.
  3. Once your order has been completed, please send an email to studentenquiry@qmul.ac.uk with the following: a copy of your Digital/Scanned Degree Certificate, any form you have been given by DOATAP to complete, and include your order number (beginning with "QML") in the email.   
  4. We aim to process your order within 10 working days; all DOATAP orders will be sent to protocol_a@doatap.gr and your email address will be copied into the email for your reference. 
  5. The email to DOATAP will include your Digital Transcript, Copy of your Digital/Scanned Degree Certificate and Location of Studies Form (which includes a statement confirming that the named student completed a course at Queen Mary University of London, UK and at no other campus. We will check your Scanned/Digital Degree Certificate against our records and confirm its authenticity in the email to DOATAP. 

Further Third Party submissions

When submitting to any other submission service or institution, please read the guidance below. For MBBS graduates, please contact your school to request for final transcripts and award letters to be sent. For Research students, please contact the Research Degrees Office.

Submitting documents to other institutions

Please follow the instructions below: 

  1. Order and pay for the required documents via our EShop page.
  2. In your order (under "Additional Information Required"), please include any relevant information. You will need to provide a full address with the telephone number of the recipient you would like this sent to, plus any reference numbers you would like quoted. If you need an additional form completing and sent with your documents, please state that you will send this to studentenquiry@qmul.ac.uk. 
  3. If you need additional forms completing and sending with your order, please then send an email to studentenquiry@qmul.ac.uk  with the form/s attached and include your order number (beginning with "QML") in the email. 
  4. We aim to process your order within 10 working days. 

If you have any further queries regarding processes, submissions or eligibility for these services, you may contact the student enquiry centre for further information via email at studentenquiry@qmul.ac.uk.

If you query is in regards to submissions for an MBBS course or a Research Degree programme, please use the quick links below to navigate to the correct office for your enquiry.

MBBS Transcripts & Verifications

Find out how to receive graduate services for Medicine courses.

Research Degree Documents

Find out more about documentation for research degree students.
Back to top