Agresso Tips

Logging into Agresso

• Web site:     https://agresso-web.qmul.ac.uk/BusinessWorld/
• Username:   e.g. yfw123
• Domain:      QM
• Password:    Your Queen Mary single sign-on password

 

Agresso Alerts

• Deal with Missing Goods Receipt alerts - Authorising a Missing Goods Receipt Task [PDF 268KB].
• Received an Invoice Out of Tolerance alert: if the 5% tolerance level (or above £50) is exceeded then compare the original PO amount to the invoice visible in the task then approve/reject to clear the task (click the tick icon in the top right of the screen).

 

Purchase Orders (PO's)

• When raising PO's in Agresso please attach using the paperclip button 1 quote for values below £10k net, and 3 quotes for values above £10k net.
• Make use of a 'Call-off' PO to pay multiple related invoices (same supplier): Call-Off Purchase Orders [DOC 2,153KB].
• Use the correct VAT code when raising PO's to save time: Guidance on tax codes when raising a PO [PDF 40KB].
• Find out where a PO is in the approval workflow: Workflow Enquiry - Requisitions [PDF 1,612KB].
• Close PO's no longer needed: email the PO number(s) to servicedesk@qmul.ac.uk.

 

Time Savers

• Activate your Agresso substitute while out of the office: Activating your Agresso substitute [DOC 75KB].  
• Filter results when running Agresso reports: use the wildcard function e.g. 3*** to display all account codes beginning with '3'.
• Find out if an invoice has been paid > the 'quick' option is to contact Elaine Nicholson, Virginia Christian or Jacqui Yates (Accounts Payable) by Teams message quoting the PO number.