This section provides information about the different roles involved in recruitment, the training required, responsibilities involved are and useful documents that are required throughout the process
Definition: The Manager who is responsible for undertaking the recruitment to a vacant post (usually the line manager). Whilst it is recognised that responsibilities for specific actions may be delegated, this role remains accountable for delivery of the responsibility.
Prerequisite for the role: Needs to have completed the Queen Mary Recruitment and Selection training.
The Recruiting Manager is responsible for:
Useful Documents for Recruiting Managers
Job Pack Templates
Advert Template [DOC 30KB]
Shortlisting Record Form [DOC 63KB] - Each panel member involved in shortlisting must fill out a copy of this form, an optional scoring system is available.
Interview Record Form - Chair of Panel [DOC 62KB] - This form is to be completed by the Chair of the Panel. This document is a summary of the panel’s decisions and will be used for compliance, audit and candidate feedback.
Interview Record Form - Panel Member [DOC 98KB] - Each panel member must complete a copy of this form for each candidate interviewed.
Invite to Interview Letter [DOC 79KB] - You can use this letter to invite candidates to interview directly if you do not want them to book an interview slot using i-GRasp.
Interview Panel Pack [DOC 85KB] - This pack contains a template interview schedule, the Interview Record Form (Panel Member) and Interview Record Form (Chair of Panel). The application forms and job description should also be included with the pack. This pack is useful for those arranging the interviews and communicating with the interview panel.
Definition: The member of staff responsible for chairing the selection panel.
Prerequisite for the role: Needs to have completed the Queen Mary Recruitment and Selection training and Introducing Inclusion training.
The Chair is responsible for:
Useful documents for the Chair of Panel
Definition: Individual participating in shortlisting and interviewing.
Panel Members are responsible for:
Useful Documents for Panel Members
Human Resources are responsible for: