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Wolfson Institute of Population Health
  1. WIPH
  2. Staff Zone
  3. Staff Information
  4. How To

How To

Welcome to the 'How To' section of our Staff Zone. Answers to frequently asked 'How To' questions, can be found below.

Annual Leave

  • MyHR is the system managed by Human Resources for staff. It deals with contracts, leave, sickness etc.
  • You are encouraged to take regular leave throughout the year to ensure you use all of your entitlement. You should submit your preferred dates to your manager as far in advance as possible via the MyHR system.  You will receive an email confirming your leave request has been approved.
  • Up to five days of untaken leave may be carried over to the next leave year. This will need to be authorised by your manager.
  • When you have urgent, unplanned situations your manager may use their discretion for authorising annual leave.

Sickness Absence

  • If you are unable to attend work due to sickness you must contact your manager, or other nominated person, as soon as possible (within 1 hour of your normal starting time), explaining the reason for the absence. Wherever possible, you should telephone and speak to your manager in person.  You must keep in contact with your manager to inform them of your progress.
  • Your manager will record your sickness on the MyHR system.
  • For an absence exceeding seven days, including Saturday, Sunday and Bank Holidays, a medical certificate must be submitted. In the event of an absence exceeding one week, medical certificates should be submitted until the spell of sickness ends. 
  • In the event that the illness causes long term absence the employee must ensure that your manager is kept informed of progress on a regular basis.
  • Please report any accident or near miss to your Centre Administrator as Health and Safety (H&S) Officer
  • The online Accident and Incident Notification Form is accessible on the HSD website by clicking on the new ‘Accident Reporting’ tab: http://hsd.qmul.ac.uk/Accident%20Reporting. A PowerPoint tutorial on how to complete the form is also available at the same location.  With this system, anyone can log an incident, no user account or password is required.

If you experience difficulty with the Internet connection, please report the problem to the Queen Mary IT Services Helpdesk at helpdesk@qmul.ac.uk or call 020 7882 8888.

Phone or email the QMUL Estates Helpdesk, to report a problem. 

Email: eaf-helpdesk@qmul.ac.uk

Telephone: 020 7882 2580

All travel at QMUL is booked through Key Travel.

Staff should contact their Centre Administrators to set them up with a Booker Profile, so that they can use Key Travel’s platform to find the best flight and hotel options. 

Here are some useful tips: 

  • Hotels should be a UK 3-star equivalent
  • QMUL uses the HMRC subsistence guide for overseas accommodation costs

The QMUL travel and expenses policy can be found here.

In case of emergency, please dial 020 7882 3333 (internal extension 3333). 

More information can be found here.

Please contact your Centre Administrator to obtain a Staff ID card. More information on Staff ID cards can be found here. 

To send an email to all WIPH staff, please email: wiph-all@qmul.ac.uk. 

Desks are available to book on Space Connect.

Please note that you must sign in with your QMUL username and password.

Guidance on how to book a desk on Space Connect can be found below: 

Space Connect Desk Booking Guidance [DOC 883KB]

 

Please refer to the following social media guidelines: 

WIPH LinkedIn Guidelines [PDF 296KB]

WIPH X Guidelines [PDF 813KB]

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